Available for:
- Roles: Administrator, Technician, Production, Contractor (depending on the data exported, see below)
- Plans: Premium, Advanced, Enterprise
The platform allows you to export—among other things—your tasks, activities, equipment, spare parts, and maintenance plans in order to analyze, report on, or share them. Exports are launched from the search pages, with the Download button.
What you can export
- Tasks: you export tasks from the task search, in CSV, Excel, or PDF. This export is available for the Administrator, Technician, Production, and Contractor roles.
- Activities: you export activities from the activity search, in CSV, Excel, or PDF. This export is available for the Administrator, Technician, and Production roles (not for the Contractor role).
- Equipment: you export equipment from the equipment search, Network tab, in CSV, Excel, or PDF. This export is available for the Administrator, Technician, and Production roles. To export your equipment: open the Equipment tab in the main menu, filter the list if needed (maintenance plans, cost centers, labels, etc.: see the article How does equipment search work?), then click Download, at the top right of the list, and choose Excel (.xlsx), CSV (.csv), or PDF.
- Spare parts: you export spare parts from Search > Spare parts, Network tab, in CSV, Excel, or PDF. This export is available for the Administrator, Technician, and Production roles. The spare parts list shown on an equipment record cannot be exported.
- Maintenance plans: you export maintenance plans from the plan search, in CSV or Excel, if this feature is enabled for your network. This export is available for the Administrator, Technician, and Production roles.
How to export
- Open the search for the data you want to export (tasks, activities, equipment, spare parts, or maintenance plans).
- Apply filters and, if needed, enter a search term: the export uses exactly the current filters and search term.
- Click the Download button, then choose the file format (CSV, Excel, or PDF depending on the data).
- The export is generated in the background: the file is not downloaded instantly. You receive an email and an in-app notification with the link to download the file.
Columns in the exported files
Tasks (CSV and Excel)
The task export file contains the following columns, in this order:
- Equipment name
- Cost center
- Task ID
- Schedule date
- Task status
- Tags
- Assignee
- Task description
- Task time (minutes)
- Planned maintenance time (minutes)
- Creation date
- Teams
Activities (CSV and Excel)
The activity export file contains the following columns, in this order:
- Equipment name
- Cost center
- Task ID
- Schedule date
- Tags
- Assignee
- Task description
- Task created at
- Task status
- Task archived at
- Activity date
- Activity assignee
- Activity description
- Activity created at
- Activity counters
- Activity spare part
- Activity additional costs
- Activity duration (minutes)
Tasks and activities (PDF)
The task PDF export and the activity PDF export share the same layout:
- The document is titled List of tasks and activities.
- The document header shows Report generated by, Date, and Network, plus the period when a date filter is applied.
- Each task takes one row with: Task ID, Task created on, Scheduled for, Equipment, Description, Tags, Created by, Status, Time spent.
- Under each task, its activities are listed with: Activity done on, Activity description, Created by, Spare parts used (code, quantity and price), Meter readings, Time spent.
Equipment
The equipment export file contains the following columns:
- Equipment ID
- Name
- Description
- Cost center
- Tags
- Item code
- One column per custom field
Spare parts
The spare parts export file contains the following columns:
- Spare part ID
- Name
- Description
- Cost center
- Tags
- Item code
- Currency
- Location
- Quantity
- Price
- Minimum
- Maximum
- Replenishment lot
- One column per custom field
The exported quantity is the total of all locations, but only one location is shown in the file.
Maintenance plans
The maintenance plan export file (CSV and Excel) contains the following columns, in this order:
- ID
- Network
- Item code
- Equipment
- Cost centers
- Description
- Regulation
- Trigger
- Checklist
- Status
- Repeat
- Start date
- Estimated duration of each task
- All day
- Planned stopped time
- Planned maintenance time
- Next occurrence
- Created at
- Teams
- Colleagues
- Tags
- Code
When a cell contains several values, they are separated by a semicolon (;). Dates are shown in the network's time zone.
Known limitations
- You can launch up to 100 exports per hour.
- The task PDF export is limited to 10,000 tasks.
- Export is not available from the Community and Group tabs: use the Network tab.
- For a spare part stored in several locations, only one location is exported.
- Generating an export can take up to 20 minutes.
If an export fails, try to reduce the time range or apply filters.
Other available exports
- Stock movements: administrators and technicians export stock movements in Excel from the Spare parts dashboard, with the Download button.
- Meter readings: administrators and technicians export meter readings in Excel from the Meters dashboard, with the Download button.
- Checklists: all roles export the checklist list in CSV or Excel from the checklist list (the list only, not execution results).
- Users: only administrators export the user list in Excel from the user list.
- Tags: only administrators export the tag list in Excel from the tag list.
- Work report: all roles generate a PDF work report from a task, with Generate report.
Data not available for export
Exports are not available for:
- Companies / Suppliers
- Teams
- Documents / attachments
Need a custom export?
If standard exports do not meet your needs:
- you can contact Mobility Work support
- your request will be reviewed
- a paid quote may be provided
Custom exports require specific development and are not included in standard features.