You can add documents to several items in the CMMS.
👉 However, allowed file types depend on the item.
Adding documents to equipment and spare parts
You can upload all types of files, including technical documents.
Supported file types:
- Documents: PDF, Word, Excel, PowerPoint, OpenDocument
- Images: JPG, PNG, GIF, TIFF
- Videos: MP4, MOV…
- Audio: WAV, M4A…
- Emails: EML, MSG
- Archives: ZIP
- Technical files (CAD): DWG, DXF, DWF
Adding documents to tasks and maintenance plans
You can upload most file types except CAD technical files.
Supported file types:
- Documents: PDF, Word, Excel, PowerPoint
- Images: JPG, PNG, GIF, TIFF
- Videos
- Audio
- Emails
- Archives (ZIP)
❌ CAD files (DWG, DXF…) are not supported.
Adding documents to other elements
Some elements accept images only:
- Equipment cover image
- Checklist items (field photos)
- Network logo
- User avatar
Supported formats:
- JPG / JPEG
- PNG
- GIF
- TIFF
Limits to know
- Maximum file size: 150 MB
- Cover image: 5 MB max
- Number of documents: unlimited
- File name length:
- 120 characters (equipment / spare parts)
- 255 characters (tasks / plans)
Good to know
- Documents from a maintenance plan are automatically added to generated tasks
- Documents are not copied when duplicating a task
- Some files (PDF, images) can be previewed without downloading
- It is not possible to organize documents into folders
- There is no search within documents