Available for
- Roles: Administrator
- Plans: Premium, Advanced, Enterprise
The parts your teams have declared on their tasks and maintenance plans represent a future need. As long as that need stays scattered across dozens of interventions, the stockroom doesn't see it coming.
The Spare parts to be provided screen gathers this need into a single list: which part, in what quantity, over what period, and how much is left in stock. You spot a shortage before the intervention, not on the day itself.
⚠️ Nothing is withdrawn from stock at this stage. A part to be provided is an anticipation, not a movement.
Viewing the spare parts to be provided
- Go to the spare parts search.
-
Click Consult stock to be provided.
- The screen opens on the Current week tab.
-
Switch tabs to widen the observation.
Three tabs are available:
| Tab | Period covered |
|---|---|
| Current week | the current week |
| Next week | the following week |
| Custom period | the period of your choice, up to three months |
The Custom period tab carries a BETA label: its behavior may still evolve.
Reading the list
Each row corresponds to a spare part and shows:
- Quantity to be provided — the cumulative need over the period displayed.
- Current stock — what you have available today.
Compare the two columns: a quantity to be provided higher than the current stock signals an upcoming shortage.
When no need is recorded, the screen shows "You don't have any spare parts to be provided yet."
Choosing a custom period
The Custom period tab is available to all users with rights on forecasts.
- Open the Custom period tab.
- Choose a predefined period — today, the next 30, 60 or 90 days — or select your own start and end dates in the calendar.
⚠️ The range is capped at three months. The calendar applies this limit directly.
The last period viewed is remembered: it is restored the next time you open the screen.
Sharing a list of spare parts to provide
The page's address carries the period displayed. Copy it from your browser to pass on exactly the same forecast to a colleague with the necessary rights.
For a predefined period, the link keeps the period as a relative value — "the next 30 days" — and not the dates of the day you copied it. Your recipient therefore sees an up-to-date forecast, not a frozen snapshot.
If the period given in a link is not valid, the message "The period given in the link was invalid and has been reset." appears and the screen goes back to the default period.
Spotting needs from the spare parts search
A reminder appears at the top of the spare parts search, without you having to open the forecasts.
It shows how many parts are to be provided over the chosen window — 7, 30, or 90 days, 30 days by default — and how many of them exceed the current stock: "Of which 3 beyond current stock."
The See upcoming requirements button opens the forecasts over the period the reminder has just counted.
The Hide the reminder button collapses it into a single line, which keeps the key figure. This choice is remembered: the reminder stays collapsed on your next visit.
What feeds the forecasts
Quantities come from the Spare parts to be provided field filled in on tasks and maintenance plans. A part that hasn't been declared anywhere never appears in the forecasts, even if it is actually consumed: the quality of the forecast depends directly on the input done upstream.
For details (when quantities are counted, completed or cancelled tasks), see the article What is the "Spare parts to be provided" field for?.
Ordering missing parts
If your network uses purchase orders, an additional To order column appears for network administrators, and parts can be added to a purchase order directly from this screen. To learn more, see the article How do I order missing parts from the spare parts to be provided?.